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Open in Interactive Reader1. What is an Email & Its Purpose
An email (electronic mail) is a digital message sent through the internet for formal or informal communication. Emails are written to request something, complain about a problem, apply for a scholarship, seek information, invite someone, give advice, report an issue, or request leave.
Email भनेको internet मार्फत पठाइने digital पत्र हो।
Types of NEB Emails: Formal Email, Semi-formal Email, Personal Email
2. Word Limit & Important Exam Note
Word Limit: Around 180 words. Keep it clear, organized, and concise.
For NEB Board Exam: From:, To:, and Subject: are enough.
Nepali Tip: 180 words वरिपरि लेख्ने। Board exam मा From, To र Subject लेखे पुग्छ।
For NEB Board Exam: From:, To:, and Subject: are enough.
Nepali Tip: 180 words वरिपरि लेख्ने। Board exam मा From, To र Subject लेखे पुग्छ।
Correct Format
From: sender@email.comTo: receiver@email.comSubject: Request for ScholarshipIncorrect Format
Using BCC or CC unless specifically mentioned in the question.3. Email Format & Body Structure (VERY IMPORTANT)
Always use the 5-Paragraph Method for the body of your email to ensure maximum marks.
| Paragraph | Content Focus | Nepali Explanation |
|---|---|---|
| Paragraph 1 (P1) | Purpose of email | किन email लेखेको हो भन्ने लेख्ने। |
| Paragraph 2 (P2) | Main situation / problem | Background explain गर्ने। |
| Paragraph 3 (P3) | Details / explanation | Main details दिने। |
| Paragraph 4 (P4) | Request / advice / solution | Request वा advice लेख्ने। |
| Paragraph 5 (P5) | Conclusion | धन्यवाद र response को आशा गर्ने। |
4. The 15-Minute Exam Method
Strictly follow this time division to ensure you complete the email without rushing.
| Execution Step | Time Allocated | Action Required |
|---|---|---|
| Read question | 2 minutes | Understand who you are writing to and the purpose. |
| Decide email type | 1 minute | Identify if it is a request, complaint, invitation, or advice. |
| Write format | 2 minutes | Draft From, To, Subject, and Salutation. |
| Write body | 8 minutes | Write using the 5-paragraph method. |
| Check | 2 minutes | Review for grammatical and structural errors. |
5. How to Write Each Paragraph (Useful Sentences)
Use these standard phrases to start your paragraphs professionally and maintain a formal tone.
| Paragraph | Purpose | Useful Sentences |
|---|---|---|
| P1: Purpose | Write why you are writing. | I am writing this email to request... / I am writing to inform you that... / I would like to apply for... |
| P2: Situation | Explain the background. | Recently... / I have noticed that... / I am currently... / Due to... |
| P3: Details | Explain fully. | Furthermore... / In addition... / Moreover... / As a result... |
| P4: Request/Advice | State your request or advice. | I kindly request you to... / I would be grateful if... / You should... / It is advisable to... |
| P5: Conclusion | Polite ending. | I look forward to your response. / Thank you for your consideration. / I hope to hear from you soon. |
6. Important Vocabulary & Email Types in NEB
Use specific vocabulary based on the email type to sound more professional and academic.
| Email Type | Examples | Important Vocabulary |
|---|---|---|
| Request Email | Scholarship, Leave, Information | scholarship, academic achievement, financial support, deserving candidate, absence, medical condition, family emergency |
| Complaint Email | Defective TV, Internet, Poor Service | defective, replacement, inconvenience, warranty |
| Invitation Email | Seminar, Program, Meeting | invite, participate, orientation program, workshop |
| Advice Email | Internet use, Study habits, Career | guidance, responsible use, awareness, recommendation |
7. Golden Rule & Universal Email Template
THE GOLDEN RULE: Email = Purpose + Details + Request + Polite Ending.
Memorize this template to quickly write any email in the exam.
Memorize this template to quickly write any email in the exam.
Correct Format
From: ________To: ________Subject: ________Dear Sir/Madam,I am writing this email regarding ________.Recently, ________.Furthermore, ________.Therefore, I kindly request you to ________.Thank you for your consideration. I look forward to your positive response.Regards,[Your Name]8. Highly Probable NEB Board Questions
These 10 carefully selected topics reflect the most probable email prompts for upcoming NEB board exams.
| # | Email Category | Exam Prompt (approx. 180 words) |
|---|---|---|
| 1 | Request | Write an email to the Mayor of your city requesting better garbage management facilities in your area. |
| 2 | Request | Write an email to the Dean of a university requesting a scholarship for higher studies in Artificial Intelligence. |
| 3 | Invitation | Imagine yourself as the Principal of a school. Write an email inviting parents to attend an orientation program on digital learning. |
| 4 | Advice | Write an email to your younger brother advising him on the responsible use of Artificial Intelligence and social media. |
| 5 | Complaint | You recently purchased a laptop that is not functioning properly. Write an email to the company requesting replacement under warranty. |
| 6 | Advice/Suggestion | Write an email to the Ministry of Education suggesting improvements in Nepal's digital education system. |
| 7 | Information | Write an email to your friend studying abroad asking about educational opportunities and student life there. |
| 8 | Invitation | Imagine yourself as the CEO of a technology company. Write an email inviting different schools to participate in an AI and Robotics Workshop. |
| 9 | Complaint | Write an email to the local authority complaining about increasing water scarcity in your locality. |
| 10 | Concern | Write an email to the editor of an online news portal expressing your concern about climate change and environmental pollution. |
9. Model Email Example (180 Words)
A perfect example of a Scholarship Request email following the 5-paragraph format, keeping exactly to the word limit.
यसरी नै ५ वटा paragraph छुट्टाएर स्पष्ट रूपमा लेख्ने। (Structure your paragraphs clearly exactly like this model).
From: enihsmember045@gmail.com
To: enihsacadmey@gmail.com
Subject: Request for Scholarship for Bachelor's in Information Technology
Dear Sir/Madam,
I am writing this email to request a scholarship for pursuing a Bachelor's degree in Information Technology at your esteemed university.
I have recently completed my higher secondary education with excellent academic performance. Since my school days, I have been highly interested in computer science, programming, and emerging technologies. My goal is to build a successful career in the field of Information Technology and contribute to technological development in Nepal.
However, due to financial difficulties faced by my family, it has become challenging for me to continue my higher education without financial assistance. Despite these challenges, I have maintained strong academic records and actively participated in various educational activities.
Therefore, I kindly request you to consider my application for a scholarship. Receiving this support would greatly help me achieve my educational and professional goals.
Thank you for your valuable time and consideration. I look forward to your positive response.
Regards,
[Your Name]
[Your Name]