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Open in Interactive Reader1. What is an Application Letter & Its Purpose
An application letter is a formal letter written to apply for a job, position, scholarship, internship, or vacancy. In NEB exams, it usually consists of a Job Application along with a CV/Bio-data (if asked).
Application letter भनेको कुनै जागिर वा पदको लागि आवेदन दिन लेखिने औपचारिक पत्र हो।
Application letters are commonly written to apply for:
✔ A teaching position
✔ An office or administrative position
✔ A technical position
✔ A scholarship or internship
2. Word Limit & 15-Minute Exam Method
Target around 180 words total (Application Letter = 100–120 words, CV/Bio-data = 60–80 words). Follow this 15-minute time management plan in your exam.
| Execution Step | Time Allocated | Action Required |
|---|---|---|
| Read vacancy carefully | 2 Minutes | Identify the exact job title, the organization name, and check if a CV is required. |
| Identify qualifications | 2 Minutes | Determine what education and skills are needed for this specific job. |
| Write application letter | 7 Minutes | Write the 4-paragraph letter using the standard formal format. |
| Write CV (If Asked) | 3 Minutes | Quickly outline your CV/Bio-data at the bottom ONLY if the question asks for it. |
| Check | 1 Minute | Review for spelling, grammar, and ensure you didn't miss the subject line. |
3. Complete Format & Paragraph Breakdown
The application letter follows a strict formal format. The body must be broken down into four distinct paragraphs to ensure maximum marks.
Application को body लाई ४ वटा paragraph मा छुट्टाएर लेख्ने। कुन पदको लागि, qualification, experience, र request स्पष्ट खुलाउने।
BASIC LAYOUT:
[Your Address]
[Date]
The Principal / Manager / HR Manager
[Organization Name]
[Address]
Subject: Application for the Post of ________
Sir/Madam,
[Body Paragraphs]
Yours faithfully,
[Signature]
[Name]
[Your Address]
[Date]
The Principal / Manager / HR Manager
[Organization Name]
[Address]
Subject: Application for the Post of ________
Sir/Madam,
[Body Paragraphs]
Yours faithfully,
[Signature]
[Name]
PARAGRAPH 1 — JOB REFERENCE:
Mention which post you are applying for and where you saw the advertisement.
Useful Sentences: "With reference to the advertisement published in..." or "I would like to apply for the post of..."
Mention which post you are applying for and where you saw the advertisement.
Useful Sentences: "With reference to the advertisement published in..." or "I would like to apply for the post of..."
PARAGRAPH 2 — QUALIFICATIONS:
State your education, training, and skills.
Useful Sentences: "I have completed..." or "I possess the required qualifications..."
State your education, training, and skills.
Useful Sentences: "I have completed..." or "I possess the required qualifications..."
PARAGRAPH 3 — EXPERIENCE & STRENGTH:
Highlight your past experience, achievements, and strong points.
Useful Sentences: "I have two years of experience..." or "I am hardworking, sincere, and responsible."
Highlight your past experience, achievements, and strong points.
Useful Sentences: "I have two years of experience..." or "I am hardworking, sincere, and responsible."
PARAGRAPH 4 — REQUEST:
Make a polite request for an interview or consideration.
Useful Sentences: "Therefore, I kindly request you to consider my application." or "I look forward to hearing from you."
Make a polite request for an interview or consideration.
Useful Sentences: "Therefore, I kindly request you to consider my application." or "I look forward to hearing from you."
4. CV / Bio-Data Format (Only If Asked)
A clean, basic CV must be attached at the bottom of your letter IF the question asks for it. Important: If the CV is not asked in the question, do NOT write the CV. Keep it brief to manage your time and word count.
CURRICULUM VITAE
Name: [Your Name]
Date of Birth/Age: [Your Age]
Address: [Your Address]
Contact Number: [Your Phone Number]
Email: [Your Email]
Academic Qualification: SEE, +2, Bachelor's/Master's (depending on the job)
Experience: [Relevant experience, e.g., 2 Years Teaching Assistant]
Skills: Communication, Computer, Leadership
Hobbies: Reading, Writing, Sports
References: Available upon request
5. What to Include & What to Avoid
Critical Rule: Read the question carefully! If the CV/Bio-data is asked, you MUST include it. However, if the CV is NOT asked in the question, DO NOT write the CV.
Nepali Tip: Question ले मागेको छ भने मात्र CV लेख्ने, नत्र नलेख्ने। Subject line भने अनिवार्य छ।
Nepali Tip: Question ले मागेको छ भने मात्र CV लेख्ने, नत्र नलेख्ने। Subject line भने अनिवार्य छ।
Correct Format
Sender's Address and DateReceiver's Designation and AddressA clear Subject lineQualifications and ExperiencePolite Request at the endIncluding a CV ONLY when the question explicitly asks for itIncorrect Format
Using informal language or slangWriting long personal storiesProviding unnecessary or irrelevant informationMissing the Subject lineForgetting the CV (when it is asked) or writing one when it is NOT askedMaking spelling or grammatical mistakes6. UNIVERSAL APPLICATION TEMPLATE
Use this fill-in-the-blanks format for any job application in the exam. Just plug in the specific job title, qualifications, and experience.
यो template याद गर्नुभयो भने जुनसुकै जागिरको लागि पनि लेख्न सक्नुहुन्छ।
[Your Address]
[Date]
[Date]
The Principal / HR Manager
[Organization Name]
[Address]
[Organization Name]
[Address]
Subject: Application for the Post of __________
Sir/Madam,
With reference to the advertisement published in __________, I would like to apply for the post of __________ in your esteemed organization.
I have completed __________ and possess the required academic qualifications for this position. In addition, I have __________ years of experience in the related field. Furthermore, I have excellent communication and computer skills.
I am a hardworking, sincere, and responsible individual. I am highly capable of performing my duties efficiently and contributing to the success of your organization.
Therefore, I kindly request you to consider my application. I would be very grateful if I am given an opportunity for an interview.
Yours faithfully,
[Your Name]
[Your Name]
(Include the following ONLY if the question asks for a CV or Bio-data)
CURRICULUM VITAE
Name: __________
Age: __________
Address: __________
Qualification: __________
Experience: __________
Skills: __________
Hobbies: __________
7. Model Application Letter + CV (180 Words)
A perfect, exam-ready model Application Letter and CV keeping exactly to the word limit and structure. Notice how the paragraphs are clearly separated.
यसरी नै paragraph छुट्टाएर स्पष्ट रूपमा लेख्ने। (Structure your paragraphs clearly exactly like this model).
Pokhara-15, Nepal
May 30, 2026
May 30, 2026
The Principal
XYZ Secondary School
Pokhara
XYZ Secondary School
Pokhara
Subject: Application for the Post of English Teacher
Sir/Madam,
With reference to the vacancy announcement published in a national daily newspaper, I would like to apply for the post of English Teacher in your school.
I have completed a Master's Degree in English and possess the required academic qualifications for the position. I also have two years of teaching experience at the secondary level. Besides teaching, I have good communication, classroom management, and computer skills.
I am hardworking, dedicated, and passionate about helping students achieve academic success. I believe my qualifications and experience make me a suitable candidate for this post.
Therefore, I kindly request you to consider my application. I would be grateful for an opportunity to serve in your esteemed institution.
Yours faithfully,
Ram Bahadur Thapa
Ram Bahadur Thapa
CURRICULUM VITAE (Include only if asked)
Name: Ram Bahadur Thapa
Age: 25 Years
Address: Pokhara-15, Nepal
Contact: 9800000000
Qualification: Master's Degree in English
Experience: 2 Years Teaching Experience
Skills: Communication, Leadership, Computer Skills
Hobbies: Reading, Writing, Traveling
8. 10 Highly Probable Board Questions
Practice these 10 highly probable questions for the NEB Class 12 board exam using the universal template above.
1. Write a job application for the post of Computer Instructor lying vacant in XYZ Secondary School. Mention your qualification and experience (along with your CV).
2. Write a job application for the position of Administrative Assistant in a private company. State your age, qualification, and experience.
3. Write a job application for the post of Junior Software Developer in a technology company. Mention your technical skills and experience.
4. Write a job application for the position of Librarian in a higher secondary school. State your qualifications and strengths.
5. Write a job application for the post of Customer Service Officer in a commercial bank. Mention your communication skills and experience.
6. Write a job application for the position of Tourist Guide in a travel and tours company. State your language skills and experience.
7. Write a job application for the post of Science Teacher in a secondary school. Mention your qualification and teaching experience.
8. Write a job application for the position of Data Entry Operator in a government office. State your computer skills and experience.
9. Write a job application for the post of Social Media Assistant in a media company. Mention your digital skills and achievements.
10. Write a job application for the position of Project Assistant in a non-governmental organization (NGO). State your qualification, experience, and strengths.
9. Exam Secrets & Quick Memory Formula
Quick Memory Formula: A-Q-E-R-C
A = Advertisement / Post reference
Q = Qualification
E = Experience
R = Request for consideration
C = CV included at the bottom (Only if asked in the question)
If you remember AQERC, you can write almost any Class 12 NEB application letter perfectly.
A = Advertisement / Post reference
Q = Qualification
E = Experience
R = Request for consideration
C = CV included at the bottom (Only if asked in the question)
If you remember AQERC, you can write almost any Class 12 NEB application letter perfectly.
Correct Format
Memorize ONE universal application format.Change only the Job Title, Qualification, and Experience based on the question.Everything else remains exactly the same.